Current Opportunities to do Business with the City

Are you interested in doing business with the City of Hayward? Here you can find opportunities to participate in the competitive selection processes for which the City is currently engaged in.

Vendors wishing to provide professional consulting services may register with the Finance Department Purchasing Division to be included in the City's vendor database. While the Purchasing Division may manage the process of selecting professional consultants; the ultimate selection is done on a decentralized basis and made by the department(s) receiving the services. The vendor database will be used in determining potential vendors when a competitive selection process begins.

General Provisions for Purchases of Work and Services

*Vendors interested in participating in a bid should send notice of their intent to bid directly to the department initiating the process.

Requests for Proposals (RFPs), Request for Qualifications (RFQs) and Requests for Information (RFIs) are listed below by due date: 

NOTICE IS HEREBY given that the City of Hayward will accept sealed responses for Labor Relations Services  in accordance with the general provisions for purchase of work and services on file in the office of the  Purchasing Department, 777 B Street, Hayward, CA  94541, where copies of said conditions and  specifications may be inspected or obtained.  

 

The City of Hayward seeks an experienced and qualified attorney, organization, or firm to provide Labor  Relations Services.  A detailed description of the services required are contained in the Scope of Work. 

 

Due to COVID‐19, responses will also be accepted via email in PDF format; the email should clearly identify the RFQ title and number in the subject line (ex: RFQ, Employment and Labor Relations Services).

 

The cover page for responses shall also clearly identify the respondent’s company name and due date. Responses may also be submitted by mail or dropped off at the Guard Station located on the 1st floor of Hayward City Hall located at 777 B Street. 

 

Deliver responses via email to the Purchasing Department at maria.hurtado@hayward‐ca.gov  on or  before Monday, July 6, 2020 @ 12 Noon, PST.  It is the sole responsibility of the proposing firm to ensure that responses are received prior to the closing time as late responses will not be accepted.  

 

If hard copies are being sent deliver to the following:

City of Hayward‐City Manager’s Office 

Attn: Maria Hurtado, ACM/Interim HR Director

777 B Street (4th Floor)

Hayward, CA 94541 

 

And copy to: Kristoffer Bondoc, Administrative Assistant – City Manager’s Office Kristoffer.Bondoc@hayward‐ca.gov

 

If submitting by hardcopy, please submit your RFQ response in the following format:

  • One (1) Original and 
  • Three (3) copies of the responses on 8 ½ x 11 paper with section separators.

Submission of a response shall constitute acknowledgment and acceptance of all terms  and conditions  contained in this RFQ and all exhibits and attachments hereto. 

Inquiries

All inquiries related to this RFQ are to be directed, in writing, to the contact person at the email address on  the front cover of this RFQ.  Information obtained from any other source is not official and should not be relied upon.

 

Attempts by or on behalf of a prospective or existing organization to contact or to influence  any member of the selection committee, any member of the City Council, or any employee of the City of  Hayward with regard to the acceptance of a response may lead to elimination of that organization from further consideration.

 

All inquiries related to the RFQ process will be shared in writing with all prospective  organizations/consultants. 

Last Day for Inquiries 

The last day to submit questions is Friday, June 26, 2020 at 3:00 pm.        

Closing Date   

Responses to this RFQ must be received before 12 noon on July 6, 2020.  

 

Download the full RFQ

 

Additional Documents: 

OBJECTIVE OF THIS REQUEST The City of Hayward (City) is seeking proposals from qualified Consultants to develop  improvement alternatives, and prepare final construction plans, specifications and estimates  for bidding and construction purposes for the Safe Routes for Seniors (SRS) project in the City of  Hayward.  Consultant will also provide public outreach and assistance with City  Council/Committee meetings regarding the project, as needed.  

 

SUBMITTAL PROCEDURE  Submit three (3) hard copies and one electronic version of the proposal to our office by 4:00  P.M. on July 24, 2020 to be considered for this project.  Cost Proposals shall be submitted in a  separate and sealed envelope utilizing the Cost Proposal Form B found in the ACTC webpage:  https://www.alamedactc.org/get‐involved/contracting‐forms/   

 

Proposals shall be clearly marked:  PROPOSAL FOR SAFE ROUTES FOR SENIORS PROJECT.   Responses to the RFP received after that time will be returned unopened.  Postmarked or emailed copies are not acceptable.  

 

Responses to the RFP should be submitted to:

City of Hayward, Engineering & Transportation Division 

777 “B” Street – Second Floor 

Hayward, CA 94541 

Attention:  Shabnam Yari  

 

The Consultants are encouraged to promptly notify the City of Hayward in writing, of any apparent major inconsistencies, problems or ambiguities in the Scope of Services or this RFP. 

 

The request for information deadline is July 13, 2020 at 4:00 P.M.  Any questions and requests for clarification/additional information shall be submitted to Shabnam Yari by emailing shabnam.yari@hayward-ca.gov.  If deemed necessary, the City will provide copies of the  questions and answers to all prospective consultants thru an addendum.  

 

Important Dates:

  • Release of Request for Proposal (RFP) June 26, 2020
  • Mandatory Pre‐Proposal Virtual Meeting  July 7, 2020 at 10:00 A.M.
  • Deadline for Submitting Questions  July 13, 2020 at 4:00 P.M.
  •  consultant interviews by invitation>
  • Award of Contract TBD
  •  for submitting proposal >

Download the Full RFP

NOTICE IS HERE BY given that the City of Hayward will accept proposals for services related to Access Control System in accordance with the general provisions for purchase of work and services on file in the office of the Purchasing Department, 777 B Street, Hayward, CA 94541, where copies of said conditions and specifications may be inspected or obtained. All proposals must be in electronic format and clearly identified with RFP title, number, company name and due date. Proposals must be submitted in accordance with the instructions contained in this RFP or they will be rejected.

 

PROPOSAL SUBMISSION AND DUE DATE Sealed proposal(s) entitled “REQUEST FOR PROPOSAL TO PROVIDE CITYWIDE ACCESS CONTROL SYSTEM, AND RELATED EQUIPMENT FOR THE CITY OF HAYWARD” must be submitted and received at the following address by 3 p.m. Pacific Time on August 7, 2020. If proposals are not received by 3 p.m., Pacific Daylight Time, they will be rejected. THERE WILL BE NO EXCEPTIONS TO THIS REQUIREMENT. Proposals must be addressed and delivered to:

 

Rita Perez, Acting Purchasing Manager Purchasing Division

City Hall – City of Hayward

777 B Street – 3rd Floor,

Hayward, CA. 94541

 

Submission of a proposal shall constitute acknowledgement and acceptance of all terms and conditions contained in the RFP and all exhibits and attachments hereto.

 

COMMUNICATION REGARDING THIS RFP

All communication from responding vendors regarding this RFP must be in writing by email to rita.perez@hayward-ca.gov and copy to project-accesscontrol@hayward-ca.gov . Communication by telephone or in person will not be accepted. Attempts by or on behalf of a prospective or existing vendor to contact or to influence any member of the selection committee, any member of the City Council, or any employee of the City of Hayward with regard to the acceptance of a proposal may lead to elimination of that vendor from further consideration.

 

INQUIRIES

All inquiries related to this RFP are to be directed, in writing by email rita.perez@hayward-ca.gov and copy to project-accesscontrol@hayward-ca.gov. Information obtained from any other source is not official and should not be relied upon. All inquiries related to the RFP process will be shared in writing with all perspective consultants.

 

LAST DAY FOR QUESTIONS

The last day to submit questions is Tuesday, July 21, 2020 at 5:00 pm. This will allow sufficient time for any addenda to be issued by the City to all bidders. All questions regarding this bid package must be submitted in writing via email and should be directed to:

 

Rita Perez, Acting Purchasing Manager rita.perez@hayward-ca.gov

and copy to:

Sandi Wong, IT Solutions Analyst II/ PM and Liz Sanchez, Management Analyst II project-accesscontrol@hayward-ca.gov.

 

ADDENDA OR BULLETINS

Any addenda or bulletins issued during the time of bidding shall form a part of the information and specifications issued to bidders for the preparation of their proposals and shall constitute a part of the contract documents. Initials of bidders on the bid form shall reflect receipt of all addenda prior to submittal of the bid.

 

CLOSING DATE

Complete copy of each response must be received before 3:30 p.m. on Friday, August 7, 2020 at the address on the front cover of this RFP. Responses must not be sent by facsimile. Responses and their envelopes should be clearly marked with the name and address of the respondent and the project or program title. Late or incomplete submissions will not be accepted for consideration.

 

Download the full RFP